Getting Back On Track with a School Management System
“Our growth objective was to reach out to a 100,000 school dropouts across the country within a year’s time. To achieve this, we needed more funding. Unfortunately, the government and donors were quite cautious about the numbers we’d projected and requested detailed reports, which we couldn’t provide because of a lack of a proper management information system. We soon realised that if we wanted to sustain and grow, we had to install a robust information technology system.”
KSWA had in the past, engaged the services of a vendor to implement an MIS system. However, the project was a failure. As a result of the failed initiative, the management team was losing confidence in its ability to develop software. Their existing systems could not handle the voluminous data of around 80,000 students, which was generated on an annual basis. The information that had to be captured included details of the student and their parents, daily attendance, fees received and examination scores. The system also had to integrate with partner databases and an examination database. The NGO also needed the ability to gauge its financial status on an ad hoc basis through the fees collected. As matters panned out, KSWA was directed to Mastek by a board member who had interacted with the company in the past.
Says Shivani, “Mastek helped us identify and access a ready-to-use school management system that would meet most of our requirements. They then implemented the solution and also fully trained our team to operate and manage it.” Mastek’s recommended IT solution brought the NGO’s YPM initiative back on track by providing the applications to enable them to achieve more. The system offered end-to-end visibility of the day-to-day operations, enabling the NGO to source additional funding, as well as rebuilding the confidence of its employees to easily manage the daily IT activities.